Administrative Coordinator, US CVRM

This role will provide full administrative support for all functional/departmental activities, booking and arranging meetings,purchasingsupport, following up onbudgetsand reporting, managing expenses and travel. In addition, this role will have accountability for leading,trackingand coordinating all the administrative activities for Leadership Teammeetings. This position will also play a key roleworking across otherUS CVRMACs and other local andglobal partners, andin support ofother special projects.

This role is alsoresponsible for the management of highly confidential and time sensitive requests. The successful candidate is discreet,respectfuland can respond in a highly professional manner. Additionally, the ability to successfully work in a fast, ever-changing environment with multiple priorities, where decision making ability isrequired, are critical aspects of this position. Due to routine and urgent business critical requests, you may often be asked to be available for early morning and/or late afternoon meetings. Occasionallytravel domesticallyisrequired.

Main Duties and Responsibilities

• Executive administrative support: Provide advanced administrative support to senior leaders, including calendar management, email triage, travel per AZ policy, expense reconciliation, and general leadership team support.

• Meetingsand event coordination: Plan and execute local and global meetings/events, includinglogistics, hotel/travelarrangements, agendas, materials, MS Teams/Zoom setup, and complex off-site coordination.Coordinatetimely1:1s and quarterly performance check-ins forExecutive Business Directors (EBDs)with direct reports.

• Meeting materials:Prepare agendas, presentations, and read-ahead materials under tight timelines.

• Stakeholder communication: Draft and respond on behalf of leaders/teams to internal and external stakeholders, ensuring clear, professional communication and sound judgment on priorities.

• Reports and analytics: Produce high-quality reports and analyses; interpret data, reconcile figures from multiple sources, and resolve discrepancies.

• Procurement and budgeting: Process purchase orders, invoices, and budget tracking; manage departmental supplies and file retention.

• Talent and staffing support: Liaise withHR/Talent Acquisition, executive search partners, andinternal and externalcandidates to support EBD staffing activities.

• Policy and compliance:Operatein line with AZ values, policies, procedures, and regulatory/compliancerequirements; uphold high ethical and professional standards.

• Systems and processexpertise:Maintainproficiencyin Microsoft 365 and emerging systems; improve administrative processes within CVRM and across thefunctions asappropriate.

• Prioritization and coordination: Manage competing priorities and coordinate workloads to meet team and unit targets.

• Project support: Provide ad hoc, specialist project-based administrative support to the CVRM Leadership Team.

Essentialrequirements

• High school or GED equivalent diploma isrequired

• 5+ years of administrative, customer service, or related business experience supporting senior leaders/executives.

• Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others. Contacts are frequent with AZ employees and members of senior management within AZ. Usesappropriate interpersonalstyles to collaborate withsenior management within AZ,colleaguesand team members to achieve departmentalobjectives. Proactively sees opportunities for process improvement withinspecifieddepartment.

• Communicateseffectively with ease and confidence with senior leaders and team members

• Project and organizational skills; effectively and efficiently manages and coordinates multiple projects

• Has general knowledge of working globally within a variety of cultures

• Works well independently, but also successfully collaborates across teams

• Good organizational awareness;anticipateswork needsand proactively problem solves and makes independent decisions

• Strong technical/digitalskills; knowledge of computer systems and the ability to learn and applynew technologiesin the work environment

• Proactive andresourceful,demonstratesinitiative and adaptability in dynamic environments.

• Maintainsconfidentiality and consistently handles sensitive information with discretion.

Desirablerequirements

• Two-year Associate Degree or proven equivalent experience

• Business School Certification

• Bachelor’s Degree

• Team Leadership Skills

Please note - Relocationassistanceis not available for this position.